We are seeking a highly organized, proactive, and discreet Personal Assistant to support a dynamic CEO with both professional and personal responsibilities. This role requires exceptional attention to detail, strong judgment, and the ability to manage multiple priorities in a fast-paced environment.
The successful candidate will act as a trusted partner to the CEO, ensuring seamless coordination of schedules, travel, communications, personal affairs, and stakeholder interactions.
Key Responsibilities
Executive & Calendar Management
Manage the CEO's calendar, appointments, meetings, and scheduling priorities.
Coordinate internal and external meetings, including venue arrangements, catering, and meeting logistics.
Screen, prioritize, and manage incoming requests and communications.
Prepare meeting agendas, notes, and minutes when required.
Track action items and ensure timely follow-up on commitments.
Travel & Logistics
Arrange domestic and international travel, including flights, accommodation, transportation, visas, and itineraries.
Coordinate travel arrangements for family members when required.
Anticipate travel needs and ensure all logistics are handled efficiently.
Research destination-specific requirements and support services.
Communication & Correspondence
Manage email correspondence and monitor key communications.
Draft and send professional communications on behalf of the CEO.
Direct inquiries and requests to the appropriate internal stakeholders.
Maintain contact databases and stakeholder records.
Identify and escalate important opportunities, invitations, or business-related communications.
Personal & Administrative Support
Manage personal appointments, household-related matters, and administrative tasks.
Coordinate personal payments, subscriptions, and related documentation.
Maintain accurate records and ensure tasks are completed within deadlines.
Handle highly confidential information with discretion and professionalism.
Household & Staff Coordination
Coordinate schedules and activities for household support staff and drivers.
Monitor attendance, leave requests, and operational requirements.
Review expenses and supporting documentation where required.
Ensure residences are maintained to a high standard and operational needs are addressed.
Stakeholder Management
Serve as a professional point of contact between the CEO and internal/external stakeholders.
Build and maintain positive relationships with business partners, clients, and service providers.
Support special projects, events, communications, and initiatives as required.
Requirements
Minimum 2 years' experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
Based in Dubai and available to work on-site.
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
High level of discretion and confidentiality.
Ability to work independently while managing multiple priorities.
Proficiency in Microsoft Office and common business productivity tools.
Professional, resourceful, and solution-oriented mindset.
Flexible and adaptable to changing priorities and business needs.
What We're Looking For
The ideal candidate is proactive, detail-oriented, and thrives in a dynamic environment. You enjoy taking ownership, anticipating needs before they arise, and ensuring that nothing falls through the cracks. You are comfortable managing both business and personal matters with professionalism and discretion.
Additional Information
This role may require occasional availability outside standard business hours.
Some local and international travel may be required.